The procurement back-catalog — open POs, aged invoices, duplicate payments, stuck approvals — worked continuously. Loop closure, not loop reporting.
Every procurement function carries a tail of unfinished transactions. POs left open after receipt, invoices stuck in three-way-match purgatory, duplicate payments flagged but never reversed, approvals frozen in a former employee’s queue. The team knows the backlog exists; no week in the calendar gives them time to clear it. The cost is quiet but real — open POs distort committed-spend, duplicate payments tie up working capital, year-end close drags.
Where the Routing Engine handles exceptions at intake, the Cleanup Agent works what has already accumulated downstream. Loop closure, not loop reporting — thousands of items per cycle, drafted close-actions queued for one-click approval.
Open POs, aged invoices, duplicate payment flags, stuck approvals, mismatched receipts — extracted from ERP and AP with full transaction history.
AI scores each item against the likely close path — close-as-fulfilled, reverse, recover, write off, re-route, escalate — using receipt and invoice trails.
Duplicate payments and supplier credits get traced to source documentation, with a recovery package assembled for AP to action.
Approved actions execute in ERP and AP with full audit trail. Recurring root causes feed back to upstream workflow and routing logic.
“Loop closure, not loop reporting — with working capital recovered and audit findings retired.”
A continuously running cleanup function plus a closure ledger — each transaction type typed: close-as-fulfilled, reverse, recover, write off, re-route, or escalate.
A 20-minute working session. We’ll walk through what the agent produces from real ERP and AP transaction history.